Any employers who are authorized to recruit foreign workers and wishes to recruit from Nepal can submit Demand Documents for Embassy’s attestation upholding following Standard Operating Procedures. Employer does not need to fill up this online application form who is willing to attest renewed KDN approval only.
A. Procedure for New Demand Attestation:
Step 1: Mandatory Online Application Form to be filled Prior to Submission at the Embassy
कागजात बुझाउन अगाडी अनिवार्य रूपमा भर्नुपर्ने अनलाईन फाराम
Search and Choose Recruitment Agencies in Nepal
Step 2: Submit Documents and Get Approval
Documents Submission: Tuesday, Wednesday and Thursday at 14:00-16:00 from 15th November 2022
Attested Documents Collection: Monday-Friday from 10:00-16:00
- Required Documents for Attestation/Checklist of DocumentCHECKLIST-FOR-DEMAND-DOCUMENTS1-2s (Malaysia)
1. Application letter to the Embassy of Nepal, Kuala Lumpur [Specific Format] and Letter of Undertaking [Specific Format]
2. Copy of KDN quota approval (Bahasa Malay) valid for more than 30 days.
3. English translation of KDN quota approval letter (by Dewan Bahasa dan Pustaka /Court interpreter or translator) attested by Consular Division of the Ministry of the Foreign Affairs, Malaysia
4. Demand Letter signed in every pages by the employer and attested by the Department of Labour of Malaysia and the Consular Division of the Ministry of the Foreign Affairs, Malaysia. There should be JTK Stamp on every pages of Demand Letter. Specific Format pdf Word Demand Letters for Security Sector
5. Employment Contract signed on every pages by the Employer and stamped. [Specific Format]
6. Power of Attorney [Specific Format] The Power of Attorney should clearly mention the issue and expiry date. It must not exceed 2 years. (For example, if the issue date is 1st of June 2022 then the expiry date will be at maximum 30th of May 2024). Date should be printed, not handwritten.
7. Demand letter, employment contract and related documents should be strictly signed by the Chief Executive Officer, Executive Director or Manager authorized by the company. The documents should be submitted to the Embassy by the CEO or Executive Director or authorized Manager. The following documents of the authorized person should be submitted for submission and collection of the documents:
• Authorization letter
• Form 9- Company Registration Certificate (SSM)
• Form 49 – Register of Company Directors
• Copy of the EPF contribution receipt
• Copy of NRIC/Passport - Hostel Accreditation Certificate/Copy of Application submitted to JTK for Accreditation
8. List of currently working Nepali nationals with their passport number and contact numbers
9. Other relevant documents / Information:
• Salary slips of latest three months of existing Nepalese workers
• List of client/s where the Nepalese workers are to be deployed by the company (for the service sectors like security & cleaning)
Note:
- Documents shall be submitted in TWO SETS.
- Please arrange the sequence of the documents as per the checklist before submission.
- Documents should be duly signed by the Employer and stamped on all the pages.
- Do not staple on Application, KDN, Demand Letter, Employment Contract and Power of Attorney
- Mention monthly salary including overtime (maximum overtime four hours in a day) as per the Malaysian labour laws;
- Provide one day holiday in a week as permitted by the Malaysian labour laws.
- Female workers are allowed for manufacturing sector only. Male and Female workers can be requested on the same KDN/KSM and a single demand letter. However the number of males and females should be clearly mentioned in the demand letter.
- All documents should be prepared on original Letterheads of the Company. Photocopy of Letterheads or letterheads containing digital images shall not be entertained.
- Agents are not entertained for the submission and collection of the workers demand document.
- The embassy may need to visit the company’s premises as a part of the review process of the demand document and to physically assess occupational safety and health, condition of living quarters and overall security for the workers.
- The employers should submit the proof that the accommodation arranged for foreign workers meets the standards set by the Worker’s Minimum Standards of Housing and Amenities (Amendment) Act 2019 (Act No. 446) of Malaysia.
Required Documents for Attestation/Checklist of Documents (for Brunei)
- Application letter to the Embassy of Nepal, Kuala Lumpur [Specific Format] and Letter of Undertaking [Specific Format]
- Copy of Clearance Letter from JobCentre Brunei (Bahasa Malay) valid for more than 60 days.
- English translation of Jobcentre Clearance (by Court interpreter or translator) attested by Department of Protocol and Consular Affairs of the Ministry of the Foreign Affairs, Brunei Darussalam.
- Demand Letter signed and stampped in every pages by the employer and attested by the Department of Labour of the Brunei Darussalam and the Department of Protocol and Consular Affairs of the Ministry of the Foreign Affairs. There should be Department of Labor Stamp on every pages of Demand Letter. Specific Format pdf Word
- Employment Contract signed and stamped on every pages by the Employer. [Specific Format]
- Power of Attorney [Specific Format]. The Power of Attorney should clearly mention the issue and expiry date. It must not exceed 2 years. (For example, if the issue date is 1st of June 2022 then the expiry date will be at maximum 30th of May 2024). Date should be printed, not handwritten.
- Demand letter, employment contract and related documents should be strictly signed by the Chief Executive Officer, Executive Director or Manager authorized by the company. The documents should be submitted to the Embassy by the CEO or Executive Director or authorized Manager.
- The following documents should also be submitted along with demand documents:
- • Copy of Company Registration (Form X)/16 & 17
• Copy of IC/Passport of the Director/Employer.
• Hostel Certificates if available along with clear photographs of Hostel as well as the Workplace.
• Authorization letter in case Company official is visiting the Embassy to submit the documents.
• A copy of the tenancy agreement for office, business premises, or company and worker residence. (if applicable) - List of currently working Nepali nationals (if any) with their passport number and contact numbers
- Other relevant documents / Information:
• Salary slips of latest three months of existing Nepalese workers
• List of client/s where the Nepalese workers are to be deployed by the company (for the service sectors like security & cleaning) - In the event the Company Official cannot submit the document physically, they should email the scanned copy of the whole set of document to the Embassy. After receiving the preliminary approval to submit the document, the Company should fill up the online form and send the physical documents through courrier/mail. Submission fee can be transferred through Bank account and share the transfer receipt. You can contact to our Account Section for the Bank Account Number.
- If you have any queries, please email us.
Fees/Charges for Attestation
Attestation of Workers Demand Documents (1-25 workers) MYR 1200.00
Attestation of Workers Demand Documents (26-100 workers) MYR 1450.00
Attestation of Workers Demand Documents (101 and above) MYR 1700.00
Correction of Demand letter related documents (per document) MYR 500.00
Collection of Attested Documents
- Attestation may be completed normally within ten working days.
- The information of attestation is directly delivered to the concerned authorities in Nepal via Foreign Employment Information Management System (FEIMS) as soon as it is approved.
- Attested documents can be collected on Monday-Friday from 14:00-16:30 hrs.
- If your Receipt No. is not included in the list of following Pending Demand Letters after 10 working days of submission of the Embassy has not contacted you for further clarification within that period, it indicates the approval of your demand letters.
Pending Demand Letters [updated on 16 March 2023]: The demand documents submitted until 9 March 2023 have been completed except the following Receipt No. Please contact to 03-20201898/1899 at anytime or visit Room No. 301 on Monday and Friday and Counter No. 2 of Level 1 from Tuesday to Thursday of the Embassy from 14:00 to 16:30 and clear your pending issues for the attestation of pending demand letters.
If your document has not been attested and is not in the pending list either, please email at eonkualalumpur@mofa.gov.np
| RECEIPT | REFERENCE | REASON FOR REJECTION |
| 10314 | RAO PACKAGING INDUSTRIES SDN BHD | QUOTA FINISH |
| 10856 | PIPECO TANKS MALAYSIA SDN BHD | QUOTA FINISH |
| 11447 | UNIQUE EATS SDN BHD | QUOTA FINISH |
| 12147 | SKYWAYS CLEANING SERVICES SDN BHD | QUOTA FINISH |
| 12152 | YI HE FENG FOOD & TEA CULTURAL SDN BHD | MEET THE LABOUR COUNSELOR |
| 13634 | CAPE EMS BERHAD | MEET THE LABOUR COUNSELOR |
| 14897 | GOLDSTONE KUALA LUMPUR SDN BHD | QUOTA FINISH |
| 14899 | WINBOND PROPERTIES SDN BHD | MEET THE LABOUR COUNSELOR |
| 16590 | RAMACON SDN BHD | MEET THE LABOUR COUNSELOR |
| 20782 | FAJAA MURADANA SDN BHD | INSUFFICIENT JTK APPROVAL |
| 21424 | TIGIRS SECURITY FORCE SDN BHD | ERROR IN POWER OF ATTORNEY |
| 21748 | TO BINA SDN BHD | COMPANY SIGNATURE MISSING IN CONTRACT /DEMAND |
| 21753 | Pak Himalayan Company Sdn Bhd | KDN ISSUE |
| 21979 | SINCOR FURNITURE SDN BHD | COMPANY SIGNATURE MISSING IN CONTRACT /DEMAND |
| 22799 | ELKAT ELECTRONICS | COMPANY SIGNATURE MISSING IN CONTRACT /DEMAND |
| 22803 | Seng Sun Sdn Bhd | QUOTA FINISH |
| 22809 | MINAR SURIA MANAGEMENT | COMPANY SIGNATURE MISSING IN CONTRACT /DEMAND |
| 22816 | MANJAKU RETAIL | COMPANY SIGNATURE MISSING IN CONTRACT /DEMAND |
| 22817 | HN HANNAH DELICIOUS SDN BHD | COMPANY STAMP MISSING IN CONTRACT /DEMAND |
| 22820 | AMG ARMOURGUARD | ERROR IN COTRACT |
| 22830 | UNICORN INDUSTRY ADN BHD | ERROR IN COTRACT |
| 23098 | SMART TASK SECURITY | APPLICATION MISSING |
| 23102 | PAK SU SEAFOOD RESTAURANT SDN BHD | COMPANY STAMP MISSING IN CONTRACT /DEMAND |
| 23351 | DK LEATHER SEATS SDN BHD | ERROR IN POWER OF ATTORNEY |
| 23356 | ACE GASES SDN BHD | ERROR IN POWER OF ATTORNEY |
| 23974 | OERLIKON BLAZERS COATING MALAYSIA SDN BHD | APPLICATION FINISH |
| 24002 | PNE MICRON ENGNEERING | QUOTA FINISH |
| 24250 | WMS PLANTATION | COMPANY STAMP MISSING IN CONTRACT /DEMAND |
| 24499 | CRADOTEX M SDN BHD | QUOTA FINISH |
| 24502 | HIGH PERFORMANCE COATING | ERROR IN CONTRACT |
| 24503 | HONG HONG ELETRO PLATING SDN BHD | COMPANY SIGNATURE MISSING IN CONTRACT /DEMAND |
| 24519 | PRAMAH RESOURCES | ERRROR IN POA |
| 25132 | PRIMA PALM PRODUCTS | COMPANY STAMP MISSING IN CONTRACT /DEMAND |
| 25139 | MAGNUM ALUMINIUM & GLASS SDN BHD | LETTER OF UNDERTAKING MISSING |
| 25143 | KHAW TAI FOOD INDUTREIS | ERROR IN DEMAND AND POA |
| 25153 | KEEN COMPONENT INDUSTRIES | COMPANY SIGNATURE MISSING IN CONTRACT /DEMAND |
| 25459 | WRITE BEST MANUFACTURUNG | COMPANY SIGNATURE MISSING IN CONTRACT /DEMAND |
| 25694 | ASIA BOLTS AND NUTS | MEETING REQUIRED |
| 25705 | SYARIKAT CHYE HUAT | MEETING REQUIRED |
| 25707 | TKC AURUM MANUFACTURING SDN BHD | INSUFFICIENT JTK APPROVAL |
| 25709 | CORE PAX SDN BHD | ERRON IN DEMAND AND POWER OF ATTORNEY |
| 25713 | SINPPA INDUSTRIAL SDN BHD | INSUFFICIENT JTK APPROVAL |
| 25751 | FYRO POULTRY SDN BHDE | ERROR OF POA |
| 25758 | SECRET SECIPE RETAURANT SDN BHD | ERROR OF POA |
| 26206 | CHUAN CHYE BERHAD | COMPANY SIGNATURE/STAMP MISSING IN CONTRACT /DEMAND |
| 26215 | FRIENDSHIP RUBBER | COMPANY SIGNATURE/STAMP MISSING IN CONTRACT /DEMAND |
| 26218 | MASLEE EXPRESS SDN BHD | ERROR N POA |
| 26223 | TAN SOI KENG | MEETING REQUIRED WITH THE DIRECTOR |
| 26549 | TOE KOON HUAT | MEETING REQUIRED WITH THE DIRECTOR |
| 26567 | MAYON FOOD SDN BHD | ERROR IS pOWER O |
| 26539 | DHL SUPPLY CHAIN(MALAYSIA) SDN BHD | LETTER OF UNDETAKING MISSING |
| 26553 | 68 FRESH MART SDN BHD | LICENSE NO. ERROR |
| 26501 | INFINEON TECHNOLOGIES(KULMI) SDN BHD | JTK INSSUFICIENT |
| 26502 | SRI GANDA OIL MILL SDN BHD | COMPANY STAMP MISSING |
Securities Companies are advised to contact to 0320201898/1899 to get appointment and clear their issues and get attestation approval.
This is to inform all the concerned that the Government of Malaysia has implemented a basic minimum salary of MYR1500 since 01 May 2022. In this regard, the Embassy shall attest only those demand documents which guarantee for the implementation of the minimum monthly basic wage of MYR1500. The Embassy informs the concerned employers, whose demand documents are in the process of attestation at the Embassy, to revise the designated pages of Demand Documents and Contract of Employment, and submit to the Embassy.
For More Information
Labour Section, Embassy of Nepal, Wisma Paradise, No. 63 Jalan Ampang, 50450, Kuala Lumpur
email: eonkualalumpur@mofa.gov.np or labor.eonkl@mofa.gov.np Phone: +60-3-2020 1901