Foreign Workers Demand Attestation for the Recruitment from Nepal

Any employers who are authorized to recruit foreign workers and wishes to recruit from Nepal can submit Demand Documents for Embassy’s attestation upholding following Standard Operating Procedures. Employer does not need to fill up this online application form who is willing to attest renewed KDN approval only.

A. Sign Up FEIMS (Foreign Employment Information Management System)
The Department of Foreign Employment of Nepal has created an online system for the submission of application for the recruitment of Nepali workers.  The Employers are advised to contact to the Department by sending email via their official email to it@dofe.gov.np and request User ID and Password to sign up for the FEIMS (Foreign Employment Management System). From 01 May 2023, the Embassy will accept Foreign Workers Demand Documents for its attestation only through that online application system. For further Information Click Here
Procedure for New Demand Attestation: 

Step 1: Mandatory Online Application Form to be filled Prior to Submission at the Embassy 

कागजात बुझाउन अगाडी अनिवार्य रूपमा भर्नुपर्ने अनलाईन फाराम

Search and Choose Recruitment Agencies in Nepal

Step 2: Submit Documents and Get Approval

Documents Submission: Tuesday, Wednesday and Thursday at 14:00-16:00 from 15th November 2022
Attested Documents Collection: Monday-Friday from 10:00-16:00 

 

  • Required Documents for Attestation/Checklist of DocumentCHECKLIST-FOR-DEMAND-DOCUMENTS1-2s (Malaysia)
    1. Application letter to the Embassy of Nepal, Kuala Lumpur [Specific Format] and Letter of Undertaking [Specific Format]
    2. Copy of KDN quota approval (Bahasa Malay) valid for more than 30 days.
    3. English translation of KDN quota approval letter (by Dewan Bahasa dan Pustaka /Court interpreter or translator) attested by Consular Division of the Ministry of the Foreign Affairs, Malaysia
    4. Demand Letter signed in every pages by the employer and attested by the Department of Labour of Malaysia and the Consular Division of the Ministry of the Foreign Affairs, Malaysia. There should be JTK Stamp on every pages of Demand LetterSpecific Format pdf Word                                              Demand Letters for Security Sector
    5. Employment Contract signed on every pages by the Employer and stamped.  [Specific Format]
    6. Power of Attorney [Specific Format] The Power of Attorney should clearly mention the issue and expiry date. It must not exceed 2 years. (For example, if the issue date is 1st of June 2022 then the expiry date will be at maximum 30th of May 2024). Date should be printed, not handwritten.
    7. Demand letter, employment contract and related documents should be strictly signed by the Chief Executive Officer, Executive Director or Manager authorized by the company. The documents should be            submitted to the Embassy by the CEO or Executive Director or authorized Manager. The following documents of the authorized person should be submitted for submission and collection of the documents:
    • Authorization letter
    • Form 9- Company Registration Certificate (SSM)
    • Form 49 – Register of Company Directors
    • Copy of the EPF contribution receipt
    • Copy of NRIC/Passport
  • Hostel Accreditation Certificate/Copy of Application submitted to JTK for Accreditation
    8. List of currently working Nepali nationals with their passport number and contact numbers
    9. Other relevant documents / Information:
    • Salary slips of latest three months of existing Nepalese workers
    • List of client/s where the Nepalese workers are to be deployed by the company (for the service sectors like security & cleaning)

Note:

  • Documents shall be submitted in TWO SETS.
  • Please arrange the sequence of the documents as per the checklist before submission.
  • Documents should be duly signed by the Employer and stamped on all the pages.
  • Do not staple on Application, KDN, Demand Letter, Employment Contract and Power of Attorney
  • Mention monthly salary including overtime (maximum overtime four hours in a day) as per the Malaysian labour laws;
  • Provide one day holiday in a week as permitted by the Malaysian labour laws.
  • Female workers are allowed for manufacturing sector only. Male and Female workers can be requested on the same KDN/KSM and a single demand letter. However the number of males and females should be clearly mentioned in the demand letter.
  • All documents should be prepared on original Letterheads  of the Company. Photocopy of Letterheads or letterheads containing digital images shall not be entertained.
  • Agents are not entertained for the submission and collection of the workers demand document.
  • The embassy may need to visit the company’s premises as a part of the review process of the demand document and to physically assess occupational safety and health, condition of living quarters and overall security for the workers.
  • The employers should submit the proof that the accommodation arranged for foreign workers meets the standards set by the Worker’s Minimum Standards of Housing and Amenities (Amendment) Act 2019 (Act No. 446) of Malaysia.

 

Required Documents for Attestation/Checklist of Documents (for Brunei)

  1. Application letter to the Embassy of Nepal, Kuala Lumpur [Specific Format] and Letter of Undertaking [Specific Format]
  2. Copy of Clearance Letter from JobCentre Brunei (Bahasa Malay) valid for more than 60 days.
  3. English translation of Jobcentre Clearance (by Court interpreter or translator) attested by Department of Protocol and Consular Affairs of the Ministry of the Foreign Affairs, Brunei Darussalam.
  4. Demand Letter signed and stampped in every pages by the employer and attested by the Department of Labour of the Brunei Darussalam and the Department of Protocol and Consular Affairs of the Ministry of the Foreign Affairs. There should be Department of Labor Stamp on every pages of Demand Letter. Specific Format pdf Word
  5. Employment Contract signed and stamped on every pages by the Employer. [Specific Format]
  6. Power of Attorney [Specific Format]. The Power of Attorney should clearly mention the issue and expiry date. It must not exceed 2 years. (For example, if the issue date is 1st of June 2022 then the expiry date will be at maximum 30th of May 2024). Date should be printed, not handwritten.
  7. Demand letter, employment contract and related documents should be strictly signed by the Chief Executive Officer, Executive Director or Manager authorized by the company. The documents should be submitted to the Embassy by the CEO or Executive Director or authorized Manager.
  8. The following documents should also be submitted along with demand documents:
  9. • Copy of Company Registration (Form X)/16 & 17
    • Copy of IC/Passport of the Director/Employer.
    • Hostel Certificates if available along with clear photographs of Hostel as well as the Workplace.
    • Authorization letter in case Company official is visiting the Embassy to submit the documents.
    • A copy of the tenancy agreement for office, business premises, or company and worker residence. (if applicable)
  10. List of currently working Nepali nationals (if any) with their passport number and contact numbers
  11. Other relevant documents / Information:
    • Salary slips of latest three months of existing Nepalese workers
    • List of client/s where the Nepalese workers are to be deployed by the company (for the service sectors like security & cleaning)
  12. In the event the Company Official cannot submit the document physically, they should email the scanned copy of the whole set of document to the Embassy. After receiving the preliminary approval to submit the document, the Company should fill up the online form and send the physical documents through courrier/mail. Submission fee can be transferred through Bank account and share the transfer receipt. You can contact to our Account Section for the Bank Account Number.
  13. If you have any queries, please email us.

Fees/Charges for Attestation
Attestation of Workers Demand Documents (1-25 workers) MYR 1200.00
Attestation of Workers Demand Documents (26-100 workers) MYR 1450.00
Attestation of Workers Demand Documents (101 and above) MYR 1700.00
Correction of Demand letter related documents (per document) MYR 500.00

Collection of Attested Documents

  • Attestation may be completed normally within ten working days.
  • The information of attestation is directly delivered to the concerned authorities in Nepal via Foreign Employment Information Management System (FEIMS) as soon as it is approved.
  • Attested documents can be collected on Monday-Friday from 14:00-16:30 hrs.
  • If your Receipt No. is not included in the list of following Pending Demand Letters after 10 working days of submission of the Embassy has not contacted you for further clarification within that period, it indicates the approval of your demand letters.

Pending Demand Letters [updated on 23 May 2023]: The demand documents submitted until 15 May 2023 have been completed except the following Receipt No.  Please contact to 03-20201898/1899 at anytime or visit Room No. 301 on Monday and Friday and Counter No. 2 of Level 1 from Tuesday to Thursday of the Embassy from 14:00 to 16:30 and clear your pending issues for the attestation of pending demand letters.

If your document has not been attested and is not in the pending list either, please email at eonkualalumpur@mofa.gov.np. Demand documents with following receipt are in the process for clearance. So Directors of the concerned companies are advised to contact to 0320201898/1899 to get appointment for meeting to clear their issues and get attestation approval.

Company NameSectorNepal Agency Name/licencePending Reason:
39030FGV IFFCO SDN BHDMANUFACTURINGWIDE SPACE INTERNATIONALDIRECTOR'S SIGN AND COMPANY'S CHOP IS MISSING IN DEMAND AND CONTRACT LETTER
38771PEMBINAAN YEE HWA SDN BHDCONSTRUCTIONC.D HUMAN RESOURCENO JOB &SECTOR IN CONTRACT
38759RESTORAN MI HOKKIENSERVICEMERIDIAN OVERSEASENGLISH KDN IS WRONG, JOB POSITION IS WRONG IN DEMAND
38723ACHI JAYA PLANTATIONSPLANTATIONMANPOWER LINKDIRECTOR'S SIGN AND COMPANY'S CHOP IS MISSING IN DEMAND AND CONTRACT LETTER
38720FIF NOODLES HOUSE SDN BHDSERVICEPEACE INTERNATIONAL PVT LTDJOB POSITION IS MISMATCHED IN CONTRACT LETTER
38718GROWTH WELL INDUSTRY SDN BHDMANUFACTURINGROSE HUMAN RESOURCESJOB POSITION IS MISMATCHED IN DEMAND AND CONTRACT
38716CYW CONSTRUCTION M SDN BHDCONSTRUCTIOND. PROTON MANPOWERJTK ONLY 13
37869NG KONG KEATAGRICULTUREGRAND SUIT JOB PVT LTDOCCUPATION IS MISMATCHED. FIRST PAGE OF CONTRACT LETTER NEED TO BE CHANGED.
37868CHAN HIAN THONGAGRICULTUREGRAND SUIT JOB PVT LTDOCCUPATION IS MISMATCHED. FIRST PAGE OF CONTRACT LETTER NEED TO BE CHANGED.
37850KAMALAA KITCHENSERVICERHYTHM OVERSEASPOSITION IS MISMATCHED IN KDN, DEMAND AND CONTRACT LETTER.
37845GOURMET REPUBLIC SDN BHDSERVICERAJ OVERSEASOCCUPATION IS MISMATCHED. FIRST PAGE OF CONTRACT LETTER NEED TO BE CHANGED.
37617MEGA TEAMWAY SDN BHDMANUFACTURINGKHOJI RECRUITMENTNO COMPANY CHOP ,SING IN DEMAND & CONTRACT LATTER & POA NO LICENSE MO.
37611REMBIA NURSERYAGRICULTURESUN RAY GLOBALNO APPLICATION LATTER
37496SUCCESS MANUFACTURING SDN BHDMANUFACTURINGAMCON OVERSEASNO SING IN DEMAN PAGE, NO CHOP IN CONTRACT , SECTOR NEED TO CHANGE
37289EVERGREEN FIBREBOARD BERHADMANUFACTURINGINTERNATIONAL MANPOWERNO APPLICATION LATTER AND ONLY 9 JTK
37281GC BANGSAR SDN BHDSERVICEMITRA OVERSEASCONTRACT LATTER SECTOR JOB NOT MANTION.
37273SYC CAPITAL SDN BHDSERVICER B RECRUITMENTNO COMPANY CHOP AND SING IN DEMAND AND CONTRACT LETTER
37263KING'S CONFECTIONERY SDN BHDMANUFACTURINGUNITED HRNO COMPANY CHOP AND SING IN DEMAND LATTER
37262YPC MALAYSIA SDN BHDMANUFACTURINGMUSKAN OVERSEASSECTOR NOT MANTION IN CONTRACT
36436BIONESTRO SDN BHDAGRICULTUREBAJRA HUMAN RESOURCES PVT LTDPOSITION IS MISMATCHED IN KDN, DEMAND AND CONTRACT LETTER.
36423BEE LIAN PLASTIC INDUSTRIES SDN BHDMANUFACTURINGS V ASSOCIATES
36422IPOH VINTAGE GOURMET SDN BHDSERVICEROLEX RECRUITMENTKDN ?
35722HUA CHANG TIMBER PRODUCTS SDN BHDMANUFACTURINGKHOJI RECRUITMENTNO APPLICATION LATTER
35714THE GREENSTABLE SDN BHDMANUFACTURINGSOCIAL EMPLOYMENTNEED AGENCY FULL NAME IN DAMAND LATTER
35703MCE TECHNOLOGIES SDN BHDMANUFACTURINGAAKARSHAN INDERNATIONALCONTRECT LATTER TOTAL SALARY (0)
35700ORIENTAL COFFEE (SK) SDN BHDSERVICEALL SKILLS JTK ONLY 10
35676SAN LOW SEAFOOD SERVICENIRMALA HRLATTER HEAD COMPANY NO WRONG NO APPLECATION, NO UNDARTEAKING LAST PAGE CONTRACT LATTER
35670STARLAI SDN BHDMANUFACTURINGRASUWA OVERSEASJOB SECTOR IS WRONG
35669VOLCANO NAME PLATE SDN BHDMANUFACTURINGHUMOUR OVERSEASSECTOR IN CONTRACT NEED TO CHANGE
35667FOH HARDWARE & CEMENT CONCRERE TRADING SDN BHDMANUFACTURINGHUMOUR OVERSEASSERVICE SECOTER IN CONTRACT LATTER FOR MANUFACTURING
35666AR RAIYYAN SUSHI MUAR SDN BHDSERVICELIBERTY HRJOB SECTOR IS WRONG DEMAND AND COTRACT LATTER (GENERAL WORKER)
35142ACTUAL BUILDER SDN BHDCONSTRUCTIONKHOJI RECRUITMENT SERVICEAPPLICATION LETTER IS MISSING
34572NATIONGATE SOLUTION M SDN BHDMANUFACTURINGMERIDIAN OVERSEAS LABOUR ISSUES
34338MPA VENTURE MANUFACTURING SDN BHDMANUFACTURINGNOOR OPPORTUNITIES OVERSEASKDN NO IS MISTAKE IN ENGLISH KDN.
33639HSS CLEANINGSERVICEGREENLAND SERVICESTOTAL SALARY IS NOT MENTIONED IN CONTRACT
33245ELKOM SDN BHDMANUFACTURINGSAMYOG OVERSEASJOB SECTOR IS WRONG IN CONTRACT LETTER
32875KC PRIMA SDN BHDSERVICEGOOD EARTH INTERNATIONALJOB POSITION IS MISTAKE IN DEMAND AND CONTRACT
30419CCL DESIGN SDN BHDMANUFACTURINGLIBERTY H R CONSULTANT ORIGINAL SIGNATURE OF DIRECTOR IS NEEDED
30121THYE SHEN HUNG SDN BHDMANUFACTURINGMUSKAN OVERSEASSECTOR IS WRONG IN DEMAND LETTER
28739KESM INDUSTRIESMANUFACTURINGPARDESHI OVERSEASMALE FEMALER ISSUE
27487NATION SECURITY SERVICESSERVICEINDIGO OVERSEAS PVT LTDLABOUR ISSUE
27429BIDARA CURRY RESTAURANTSERVICEKANGAROO HUMAN RESOURCEWRONG NAME AND LICENCE NO IN DEMAND AND POA
24502HIGH PERFORMANCE COATINGMANUFACTURINGS.R. GROUPDIFFERENT POSITION IN KDN, DEMAND N CONTRACT
23351DK LEATHER SEATS SDN BHDManufacturingWIDE SPACE INTERNATIONALIssues of Currently Working Workers
22803Seng Sun Sdn BhdManufacturingGaurishankar Overseas.Demand is over than KDN.
21748TO BINA SDN BHDConstructionALL SOLUTION EMPLOYMENT SERVICESCOMPANY CHOP AND SIGNATURE MISSING IN THE CONTRACT AND DMAND

This is to inform all the concerned that the Government of Malaysia has implemented a basic minimum salary of MYR1500 since 01 May 2022. In this regard, the Embassy shall attest only those demand documents which guarantee for the implementation of the minimum monthly basic wage of MYR1500. The Embassy informs the concerned employers, whose demand documents are in the process of attestation at the Embassy, to revise the designated pages of Demand Documents and Contract of Employment, and submit to the Embassy.

For More Information
Labour Section, Embassy of Nepal, Wisma Paradise, No. 63 Jalan Ampang,  50450, Kuala Lumpur
email: eonkualalumpur@mofa.gov.np     or    labor.eonkl@mofa.gov.np      Phone: +60-3-2020 1901