Foreign Workers Demand Attestation for the Recruitment from Nepal

Any employers who are authorized to recruit foreign workers and wishes to recruit from Nepal can submit Demand Documents for Embassy’s attestation upholding following Standard Operating Procedures. Employer does not need to fill up this online application form who is willing to attest renewed KDN approval only.

A. Sign Up FEIMS (Foreign Employment Information Management System)
The Department of Foreign Employment of Nepal has created an online system for the submission of application for the recruitment of Nepali workers.  The Employers are advised to contact to the Department by sending email via their official email to it@dofe.gov.np and request User ID and Password to sign up for the FEIMS (Foreign Employment Management System). 
Procedure for New Demand Attestation: 

Step 1: Mandatory Online Application Form to be filled Prior to Submission at the Embassy

कागजात बुझाउन अगाडी अनिवार्य रूपमा भर्नुपर्ने अनलाईन फाराम

Search and Choose Recruitment Agencies in Nepal

Step 2: Submit Documents and Get Approval

Documents Submission: Tuesday, Wednesday and Thursday at 14:00-16:00 from 15th November 2022
Attested Documents Collection: Monday-Friday from 10:00-16:00 

 

Required Documents for Attestation/Checklist of DocumentCHECKLIST-FOR-DEMAND-DOCUMENTS1-2s (Malaysia)

1. Application letter to the Embassy of Nepal, Kuala Lumpur [Specific Format] and Letter of Undertaking [Specific Format]

2. Copy of KDN quota approval (Bahasa Malay) valid for more than 30 days.
3. English translation of KDN quota approval letter (by Dewan Bahasa dan Pustaka /Court interpreter or translator) attested by Consular Division of the Ministry of the Foreign Affairs, Malaysia
4. Demand Letter signed in every pages by the employer and attested by the Department of Labour of Malaysia and the Consular Division of the Ministry of the Foreign Affairs, Malaysia. There should be JTK Stamp on every pages of Demand LetterSpecific Format pdf Word  Demand Letters for Security Sector
5. Employment Contract signed on every pages by the Employer and stamped (Only for security Sector).  [Specific Format]

5.1 Employment Contract signed on every pages by the Employer and stamped (For Other Sector).  [Specific Format]

6. Power of Attorney [Specific Format] The Power of Attorney should clearly mention the issue and expiry date. It must not exceed 2 years. (For example, if the issue date is 1st of June 2022 then the expiry date will be at maximum 30th of May 2024). Date should be printed, not handwritten.

7. Check List [Specific Format] (Only For Security Sector)

8. Assurance Note  [Specific Format] (Only For Security Sector)
9. Client List [Specific Format (Only For Security Sector)

10.  Demand letter, employment contract and related documents should be strictly signed by the Chief Executive Officer, Executive Director or Manager authorized by the company. The documents should be submitted to the Embassy by the CEO or Executive Director or authorized Manager. The following documents of the authorized person should be submitted for submission and collection of the documents:• Authorization letter
• Form 9- Company Registration Certificate (SSM)
• Form 49 – Register of Company Directors
• Copy of the EPF contribution receipt
• Copy of NRIC/Passport

11. List of currently working Nepali nationals with their passport number and contact numbers
12. Other relevant documents / Information:
13. Salary slips of latest three months of existing Nepalese workers
14. List of client/s where the Nepalese workers are to be deployed by the company (for the service sectors like security & cleaning

15. Hostel Accreditation Certificate/Copy of Application submitted to JTK for Accreditation

Note:

  • Documents shall be submitted in TWO SETS.
  • Please arrange the sequence of the documents as per the checklist before submission.
  • Documents should be duly signed by the Employer and stamped on all the pages.
  • Do not staple on Application, KDN, Demand Letter, Employment Contract and Power of Attorney
  • Mention monthly salary including overtime (maximum overtime four hours in a day) as per the Malaysian labour laws;
  • Provide one day holiday in a week as permitted by the Malaysian labour laws.
  • Female workers are allowed for manufacturing sector only. Male and Female workers can be requested on the same KDN/KSM and a single demand letter. However the number of males and females should be clearly mentioned in the demand letter.
  • All documents should be prepared on original Letterheads  of the Company. Photocopy of Letterheads or letterheads containing digital images shall not be entertained.
  • Agents are not entertained for the submission and collection of the workers demand document.
  • The embassy may need to visit the company’s premises as a part of the review process of the demand document and to physically assess occupational safety and health, condition of living quarters and overall security for the workers.
  • The employers should submit the proof that the accommodation arranged for foreign workers meets the standards set by the Worker’s Minimum Standards of Housing and Amenities (Amendment) Act 2019 (Act No. 446) of Malaysia.

 

Required Documents for Attestation/Checklist of Documents (for Brunei)

  1. Application letter to the Embassy of Nepal, Kuala Lumpur [Specific Format] and Letter of Undertaking [Specific Format]
  2. Copy of Clearance Letter from JobCentre Brunei (Bahasa Malay) valid for more than 60 days.
  3. English translation of Jobcentre Clearance (by Court interpreter or translator) attested by Department of Protocol and Consular Affairs of the Ministry of the Foreign Affairs, Brunei Darussalam.
  4. Demand Letter signed and stampped in every pages by the employer and attested by the Department of Labour of the Brunei Darussalam and the Department of Protocol and Consular Affairs of the Ministry of the Foreign Affairs. There should be Department of Labor Stamp on every pages of Demand Letter. Specific Format pdf Word
  5. Employment Contract signed and stamped on every pages by the Employer. [Specific Format]
  6. Power of Attorney [Specific Format]. The Power of Attorney should clearly mention the issue and expiry date. It must not exceed 2 years. (For example, if the issue date is 1st of June 2022 then the expiry date will be at maximum 30th of May 2024). Date should be printed, not handwritten.
  7. Client List
  8. Check List
  9. Assurance Note
  10. Demand letter, employment contract and related documents should be strictly signed by the Chief Executive Officer, Executive Director or Manager authorized by the company. The documents should be submitted to the Embassy by the CEO or Executive Director or authorized Manager.
  11. The following documents should also be submitted along with demand documents:
  12. • Copy of Company Registration (Form X)/16 & 17
    • Copy of IC/Passport of the Director/Employer.
    • Hostel Certificates if available along with clear photographs of Hostel as well as the Workplace.
    • Authorization letter in case Company official is visiting the Embassy to submit the documents.
    • A copy of the tenancy agreement for office, business premises, or company and worker residence. (if applicable)
  13. List of currently working Nepali nationals (if any) with their passport number and contact numbers
  14. Other relevant documents / Information:
    • Salary slips of latest three months of existing Nepalese workers
    • List of client/s where the Nepalese workers are to be deployed by the company (for the service sectors like security & cleaning)
  15. In the event the Company Official cannot submit the document physically, they should email the scanned copy of the whole set of document to the Embassy. After receiving the preliminary approval to submit the document, the Company should fill up the online form and send the physical documents through courrier/mail. Submission fee can be transferred through Bank account and share the transfer receipt. You can contact to our Account Section for the Bank Account Number.
  16. If you have any queries, please email us.

Fees/Charges for Attestation
Attestation of Workers Demand Documents (1-25 workers) MYR 1200.00
Attestation of Workers Demand Documents (26-100 workers) MYR 1450.00
Attestation of Workers Demand Documents (101 and above) MYR 1700.00
Correction of Demand letter related documents (per document) MYR 500.00

Collection of Attested Documents

  • Attestation may be completed normally within ten working days.
  • The information of attestation is directly delivered to the concerned authorities in Nepal via Foreign Employment Information Management System (FEIMS) as soon as it is approved.
  • Attested documents can be collected on Monday-Friday from 14:00-16:30 hrs.
  • If your Receipt No. is not included in the list of following Pending Demand Letters after 10 working days of submission of the Embassy has not contacted you for further clarification within that period, it indicates the approval of your demand letters.

Pending Demand Letters [updated on 29 September  2023]: The demand documents submitted until 26 September 2023 have been completed except the following Receipt No.  Please contact to 03-20201898/1899 at anytime or visit Room No. 301 on Monday and Friday and Counter No. 2 of Level 1 from Tuesday to Thursday of the Embassy from 14:00 to 16:30 and clear your pending issues for the attestation of pending demand letters.

If your document has not been attested and is not in the pending list either, please email at eonkualalumpur@mofa.gov.np. Demand documents with following receipt are in the process for clearance. So Directors of the concerned companies are advised to contact to 0320201898/1899 to get appointment for meeting to clear their issues and get attestation approval.

S/NReceipt No.Submission DateCompany NameSectorRecruitment Agency in NepalCauses of Pending/ Remarks
1746972023.12.14//2080.08.28CHUAN AIK INDUSTRIES SDN BHDMANUFACTURINGR.K.H.R SOLUTIONKDN ISSUES DATE IS WRONG NO HAND PHONE NUMBER NO EMAIL,
2789722024.01.16//2080.10.02CHING YUN ENTERPRISESMANUFACTURINGRHYTHM OVERSEASORIGINAL SIGN IS MISSING IN DOCUMENTS.
3814192024.01.31//2080.10.17AMITY ELITE SECURITY SDN BHDSERVICENEPAL PLACEMENT AGENCYASSURANCE NOTE IS MISSING.
4812662024.01.30//2080.10.16SETIA AMAN SECURITYSERVICEONE STOP HRSMEETIN DOCUMENTS AND LETTER OF UNDERTAKING ARE MISSING.
5814172024.01.31//2080.10.17Q AND A FOOD RESOURCES SDN BHDSERVICEPANGENI HUMAN RESOURCENO MORE QUOTA
6812532024.01.30//2080.10.16SOLID A'S ENGINEERING SDN BHDSERVICEPRATIK HUMAN RESOURCESREMAINING/ BALANCE QUOTA IS ONLY 5 (NOT EQUAL AS DEMANDED NUMBER)
7791922024.01.17//2080.10.03MRA SECURITY SDN BHDSERVICESMONEY HOME OVERSEASCLIENT LIST IS MISSING, EMBASSY'S CHECK LIST IS EMPTY
8805082024-01-2023/2080-10-09KSD GLOBAL SECURE GUARDS M SDN BHDSERVICESKANCHANJUNGHA OVERSEASEMBASSY DOCUMENT IS NOT YET.
9806762024.01.24//2080.10.10HYDROPIPES INDUSTRIESMANUFACTURINGA.S. INTERNATIONALORIGINAL KDN IS NEEDED
10806792024.01.24//2080.10.10KAMPONG KOH SAUCEMANUFACTURINGEMINENCE RECRUITMENTNO MORE QUOTA
11812582024.01.30//2080.10.16RL KAWALAN PRO SDN BHDSERVICEKAILASH INTERNATIONAL MANPOWER PVT LTDEMBASSY'S CHECK LIST IS WRONG. NEED TO CORRECT AND SUBMIT IN THE EMBASSY.
12821132024.02.06//2080.10.23LADANG TAI TAK SDN BHDPLANTATIONUNIVERSAL H.R. SOLUTION PVT LTDCOPY SET OF FILE IS NOT SUBMITTED. NEED TO SUBMIT.
13821182024.02.06//2080.10.23SEKOPLAS INDUSTRIES SDN BHDMANUFACTURINGTRUST NEPAL OVERSEAS PVT LTDEMPLOYMENT CONTRACT IS NOT IN PRESCRIBED FORMAT.
14821252024.02.06//2080.10.23VITAL 6 SECURITY SDN BHDSERVICESHREESHA INTERNATIONAL PVT LTDEMBASSY'S CHECK LIST IS WRONG. DIRECTOR'S SIGN IS MISSING IN CLIENT LIST.
15821282024.02.06//2080.10.23LKM PLYWOOD AND TIMBER SDN BHDMANUFACTURINGMITHILA MANPOWER SERVICES PVT LTDEMPLOYMENT CONTRACT IS NOT IN PRESCRIBED FORMAT.
16821342024.02.06//2080.10.23ELAND VENTURESERVICESHERPA INTERNATIONAL MANPOWERTHERE IS NO REMAINING QUOTA IN THIS KDN APPROVAL.
17823632024.02.07//2080.10.24SP DISTRIBUTION SDN BHDMANUFACTURINGTILICHO OVERSEAS PVT LTDTHERE IS NO REMAINING QUOTA IN THIS KDN APPROVAL.
18823642024.02.07//2080.10.24RESTORAN THE TRIBUSSERVICENEXUS HUMAN RESOURCESCOMPANY CHOP IS MISSING IN DEMAND AND CONTRACT LETTER
19825312024.02.08//2080.10.25DELTA FORCE SECURITY SERVICESSERVICESKILL ZONE CONSULTANCY NEPAL PVT LTDWAGES IN CONTRACT IS WRONG, EMBASSY'S CHECK LIST IS EMPTY, DIRECTOR'S SIGN IS MISSING IN CLIENT LIST.
20825292024.02.08//2080.10.25FERN LANDSCAPE SDN BHDAGRICULTURERED CORAL ASSOSIATES PVT LTDCOMPANY CHOP IS MISSING IN DEMAND LETTER
21825262024.02.08//2080.10.25LOCAL ASSEMBLY SDN BHDMANUFACTURINGKABELI HUMAN RESOURCESNEED TO SUBMIT BANK STATEMENT OF WORKERS
22825252024.02.08//2080.10.25LOCAL ASSEMBLY SDN BHDMANUFACTURINGKANKAI RECRUITMENT PVT LTDNEED TO SUBMIT BANK STATEMENT OF WORKERS

This is to inform all the concerned that the Government of Malaysia has implemented a basic minimum salary of MYR1500 since 01 May 2022. In this regard, the Embassy shall attest only those demand documents which guarantee for the implementation of the minimum monthly basic wage of MYR1500. The Embassy informs the concerned employers, whose demand documents are in the process of attestation at the Embassy, to revise the designated pages of Demand Documents and Contract of Employment, and submit to the Embassy.

For More Information
Labour Section, Embassy of Nepal, Wisma Paradise, No. 63 Jalan Ampang,  50450, Kuala Lumpur
email: eonkualalumpur@mofa.gov.np     or    labor.eonkl@mofa.gov.np      Phone: +60-3-2020 1901