Any employers who are authorized to recruit foreign workers and wishes to recruit from Nepal can submit Demand Documents for Embassy’s attestation upholding following Standard Operating Procedures. Employer does not need to fill up this online application form who is willing to attest renewed KDN approval only.
A. Sign Up FEIMS (Foreign Employment Information Management System)
The Department of Foreign Employment of Nepal has created an online system for the submission of application for the recruitment of Nepali workers. The Employers are advised to contact to the Department by sending email via their official email to it@dofe.gov.np and request User ID and Password to sign up for the FEIMS (Foreign Employment Management System). From 01 May 2023, the Embassy will accept Foreign Workers Demand Documents for its attestation only through that online application system. For further Information Click Here
Procedure for New Demand Attestation:
Step 1: Mandatory Online Application Form to be filled Prior to Submission at the Embassy
कागजात बुझाउन अगाडी अनिवार्य रूपमा भर्नुपर्ने अनलाईन फाराम
Search and Choose Recruitment Agencies in Nepal
Step 2: Submit Documents and Get Approval
Documents Submission: Tuesday, Wednesday and Thursday at 14:00-16:00 from 15th November 2022
Attested Documents Collection: Monday-Friday from 10:00-16:00
- Required Documents for Attestation/Checklist of DocumentCHECKLIST-FOR-DEMAND-DOCUMENTS1-2s (Malaysia)
1. Application letter to the Embassy of Nepal, Kuala Lumpur [Specific Format] and Letter of Undertaking [Specific Format]
2. Copy of KDN quota approval (Bahasa Malay) valid for more than 30 days.
3. English translation of KDN quota approval letter (by Dewan Bahasa dan Pustaka /Court interpreter or translator) attested by Consular Division of the Ministry of the Foreign Affairs, Malaysia
4. Demand Letter signed in every pages by the employer and attested by the Department of Labour of Malaysia and the Consular Division of the Ministry of the Foreign Affairs, Malaysia. There should be JTK Stamp on every pages of Demand Letter. Specific Format pdf Word Demand Letters for Security Sector
5. Employment Contract signed on every pages by the Employer and stamped. [Specific Format]
6. Power of Attorney [Specific Format] The Power of Attorney should clearly mention the issue and expiry date. It must not exceed 2 years. (For example, if the issue date is 1st of June 2022 then the expiry date will be at maximum 30th of May 2024). Date should be printed, not handwritten.
7. Demand letter, employment contract and related documents should be strictly signed by the Chief Executive Officer, Executive Director or Manager authorized by the company. The documents should be submitted to the Embassy by the CEO or Executive Director or authorized Manager. The following documents of the authorized person should be submitted for submission and collection of the documents:
• Authorization letter
• Form 9- Company Registration Certificate (SSM)
• Form 49 – Register of Company Directors
• Copy of the EPF contribution receipt
• Copy of NRIC/Passport - Hostel Accreditation Certificate/Copy of Application submitted to JTK for Accreditation
8. List of currently working Nepali nationals with their passport number and contact numbers
9. Other relevant documents / Information:
• Salary slips of latest three months of existing Nepalese workers
• List of client/s where the Nepalese workers are to be deployed by the company (for the service sectors like security & cleaning)
Note:
- Documents shall be submitted in TWO SETS.
- Please arrange the sequence of the documents as per the checklist before submission.
- Documents should be duly signed by the Employer and stamped on all the pages.
- Do not staple on Application, KDN, Demand Letter, Employment Contract and Power of Attorney
- Mention monthly salary including overtime (maximum overtime four hours in a day) as per the Malaysian labour laws;
- Provide one day holiday in a week as permitted by the Malaysian labour laws.
- Female workers are allowed for manufacturing sector only. Male and Female workers can be requested on the same KDN/KSM and a single demand letter. However the number of males and females should be clearly mentioned in the demand letter.
- All documents should be prepared on original Letterheads of the Company. Photocopy of Letterheads or letterheads containing digital images shall not be entertained.
- Agents are not entertained for the submission and collection of the workers demand document.
- The embassy may need to visit the company’s premises as a part of the review process of the demand document and to physically assess occupational safety and health, condition of living quarters and overall security for the workers.
- The employers should submit the proof that the accommodation arranged for foreign workers meets the standards set by the Worker’s Minimum Standards of Housing and Amenities (Amendment) Act 2019 (Act No. 446) of Malaysia.
Required Documents for Attestation/Checklist of Documents (for Brunei)
- Application letter to the Embassy of Nepal, Kuala Lumpur [Specific Format] and Letter of Undertaking [Specific Format]
- Copy of Clearance Letter from JobCentre Brunei (Bahasa Malay) valid for more than 60 days.
- English translation of Jobcentre Clearance (by Court interpreter or translator) attested by Department of Protocol and Consular Affairs of the Ministry of the Foreign Affairs, Brunei Darussalam.
- Demand Letter signed and stampped in every pages by the employer and attested by the Department of Labour of the Brunei Darussalam and the Department of Protocol and Consular Affairs of the Ministry of the Foreign Affairs. There should be Department of Labor Stamp on every pages of Demand Letter. Specific Format pdf Word
- Employment Contract signed and stamped on every pages by the Employer. [Specific Format]
- Power of Attorney [Specific Format]. The Power of Attorney should clearly mention the issue and expiry date. It must not exceed 2 years. (For example, if the issue date is 1st of June 2022 then the expiry date will be at maximum 30th of May 2024). Date should be printed, not handwritten.
- Demand letter, employment contract and related documents should be strictly signed by the Chief Executive Officer, Executive Director or Manager authorized by the company. The documents should be submitted to the Embassy by the CEO or Executive Director or authorized Manager.
- The following documents should also be submitted along with demand documents:
- • Copy of Company Registration (Form X)/16 & 17
• Copy of IC/Passport of the Director/Employer.
• Hostel Certificates if available along with clear photographs of Hostel as well as the Workplace.
• Authorization letter in case Company official is visiting the Embassy to submit the documents.
• A copy of the tenancy agreement for office, business premises, or company and worker residence. (if applicable) - List of currently working Nepali nationals (if any) with their passport number and contact numbers
- Other relevant documents / Information:
• Salary slips of latest three months of existing Nepalese workers
• List of client/s where the Nepalese workers are to be deployed by the company (for the service sectors like security & cleaning) - In the event the Company Official cannot submit the document physically, they should email the scanned copy of the whole set of document to the Embassy. After receiving the preliminary approval to submit the document, the Company should fill up the online form and send the physical documents through courrier/mail. Submission fee can be transferred through Bank account and share the transfer receipt. You can contact to our Account Section for the Bank Account Number.
- If you have any queries, please email us.
Fees/Charges for Attestation
Attestation of Workers Demand Documents (1-25 workers) MYR 1200.00
Attestation of Workers Demand Documents (26-100 workers) MYR 1450.00
Attestation of Workers Demand Documents (101 and above) MYR 1700.00
Correction of Demand letter related documents (per document) MYR 500.00
Collection of Attested Documents
- Attestation may be completed normally within ten working days.
- The information of attestation is directly delivered to the concerned authorities in Nepal via Foreign Employment Information Management System (FEIMS) as soon as it is approved.
- Attested documents can be collected on Monday-Friday from 14:00-16:30 hrs.
- If your Receipt No. is not included in the list of following Pending Demand Letters after 10 working days of submission of the Embassy has not contacted you for further clarification within that period, it indicates the approval of your demand letters.
Pending Demand Letters [updated on 23 May 2023]: The demand documents submitted until 15 May 2023 have been completed except the following Receipt No. Please contact to 03-20201898/1899 at anytime or visit Room No. 301 on Monday and Friday and Counter No. 2 of Level 1 from Tuesday to Thursday of the Embassy from 14:00 to 16:30 and clear your pending issues for the attestation of pending demand letters.
If your document has not been attested and is not in the pending list either, please email at eonkualalumpur@mofa.gov.np. Demand documents with following receipt are in the process for clearance. So Directors of the concerned companies are advised to contact to 0320201898/1899 to get appointment for meeting to clear their issues and get attestation approval.
| Company Name | Sector | Nepal Agency Name/licence | Pending Reason: | |||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 39030 | FGV IFFCO SDN BHD | MANUFACTURING | WIDE SPACE INTERNATIONAL | DIRECTOR'S SIGN AND COMPANY'S CHOP IS MISSING IN DEMAND AND CONTRACT LETTER | ||||||||||||||||
| 38771 | PEMBINAAN YEE HWA SDN BHD | CONSTRUCTION | C.D HUMAN RESOURCE | NO JOB &SECTOR IN CONTRACT | ||||||||||||||||
| 38759 | RESTORAN MI HOKKIEN | SERVICE | MERIDIAN OVERSEAS | ENGLISH KDN IS WRONG, JOB POSITION IS WRONG IN DEMAND | ||||||||||||||||
| 38723 | ACHI JAYA PLANTATIONS | PLANTATION | MANPOWER LINK | DIRECTOR'S SIGN AND COMPANY'S CHOP IS MISSING IN DEMAND AND CONTRACT LETTER | ||||||||||||||||
| 38720 | FIF NOODLES HOUSE SDN BHD | SERVICE | PEACE INTERNATIONAL PVT LTD | JOB POSITION IS MISMATCHED IN CONTRACT LETTER | ||||||||||||||||
| 38718 | GROWTH WELL INDUSTRY SDN BHD | MANUFACTURING | ROSE HUMAN RESOURCES | JOB POSITION IS MISMATCHED IN DEMAND AND CONTRACT | ||||||||||||||||
| 38716 | CYW CONSTRUCTION M SDN BHD | CONSTRUCTION | D. PROTON MANPOWER | JTK ONLY 13 | ||||||||||||||||
| 37869 | NG KONG KEAT | AGRICULTURE | GRAND SUIT JOB PVT LTD | OCCUPATION IS MISMATCHED. FIRST PAGE OF CONTRACT LETTER NEED TO BE CHANGED. | ||||||||||||||||
| 37868 | CHAN HIAN THONG | AGRICULTURE | GRAND SUIT JOB PVT LTD | OCCUPATION IS MISMATCHED. FIRST PAGE OF CONTRACT LETTER NEED TO BE CHANGED. | ||||||||||||||||
| 37850 | KAMALAA KITCHEN | SERVICE | RHYTHM OVERSEAS | POSITION IS MISMATCHED IN KDN, DEMAND AND CONTRACT LETTER. | ||||||||||||||||
| 37845 | GOURMET REPUBLIC SDN BHD | SERVICE | RAJ OVERSEAS | OCCUPATION IS MISMATCHED. FIRST PAGE OF CONTRACT LETTER NEED TO BE CHANGED. | ||||||||||||||||
| 37617 | MEGA TEAMWAY SDN BHD | MANUFACTURING | KHOJI RECRUITMENT | NO COMPANY CHOP ,SING IN DEMAND & CONTRACT LATTER & POA NO LICENSE MO. | ||||||||||||||||
| 37611 | REMBIA NURSERY | AGRICULTURE | SUN RAY GLOBAL | NO APPLICATION LATTER | ||||||||||||||||
| 37496 | SUCCESS MANUFACTURING SDN BHD | MANUFACTURING | AMCON OVERSEAS | NO SING IN DEMAN PAGE, NO CHOP IN CONTRACT , SECTOR NEED TO CHANGE | ||||||||||||||||
| 37289 | EVERGREEN FIBREBOARD BERHAD | MANUFACTURING | INTERNATIONAL MANPOWER | NO APPLICATION LATTER AND ONLY 9 JTK | ||||||||||||||||
| 37281 | GC BANGSAR SDN BHD | SERVICE | MITRA OVERSEAS | CONTRACT LATTER SECTOR JOB NOT MANTION. | ||||||||||||||||
| 37273 | SYC CAPITAL SDN BHD | SERVICE | R B RECRUITMENT | NO COMPANY CHOP AND SING IN DEMAND AND CONTRACT LETTER | ||||||||||||||||
| 37263 | KING'S CONFECTIONERY SDN BHD | MANUFACTURING | UNITED HR | NO COMPANY CHOP AND SING IN DEMAND LATTER | ||||||||||||||||
| 37262 | YPC MALAYSIA SDN BHD | MANUFACTURING | MUSKAN OVERSEAS | SECTOR NOT MANTION IN CONTRACT | ||||||||||||||||
| 36436 | BIONESTRO SDN BHD | AGRICULTURE | BAJRA HUMAN RESOURCES PVT LTD | POSITION IS MISMATCHED IN KDN, DEMAND AND CONTRACT LETTER. | ||||||||||||||||
| 36423 | BEE LIAN PLASTIC INDUSTRIES SDN BHD | MANUFACTURING | S V ASSOCIATES | |||||||||||||||||
| 36422 | IPOH VINTAGE GOURMET SDN BHD | SERVICE | ROLEX RECRUITMENT | KDN ? | ||||||||||||||||
| 35722 | HUA CHANG TIMBER PRODUCTS SDN BHD | MANUFACTURING | KHOJI RECRUITMENT | NO APPLICATION LATTER | ||||||||||||||||
| 35714 | THE GREENSTABLE SDN BHD | MANUFACTURING | SOCIAL EMPLOYMENT | NEED AGENCY FULL NAME IN DAMAND LATTER | ||||||||||||||||
| 35703 | MCE TECHNOLOGIES SDN BHD | MANUFACTURING | AAKARSHAN INDERNATIONAL | CONTRECT LATTER TOTAL SALARY (0) | ||||||||||||||||
| 35700 | ORIENTAL COFFEE (SK) SDN BHD | SERVICE | ALL SKILLS | JTK ONLY 10 | ||||||||||||||||
| 35676 | SAN LOW SEAFOOD | SERVICE | NIRMALA HR | LATTER HEAD COMPANY NO WRONG NO APPLECATION, NO UNDARTEAKING LAST PAGE CONTRACT LATTER | ||||||||||||||||
| 35670 | STARLAI SDN BHD | MANUFACTURING | RASUWA OVERSEAS | JOB SECTOR IS WRONG | ||||||||||||||||
| 35669 | VOLCANO NAME PLATE SDN BHD | MANUFACTURING | HUMOUR OVERSEAS | SECTOR IN CONTRACT NEED TO CHANGE | ||||||||||||||||
| 35667 | FOH HARDWARE & CEMENT CONCRERE TRADING SDN BHD | MANUFACTURING | HUMOUR OVERSEAS | SERVICE SECOTER IN CONTRACT LATTER FOR MANUFACTURING | ||||||||||||||||
| 35666 | AR RAIYYAN SUSHI MUAR SDN BHD | SERVICE | LIBERTY HR | JOB SECTOR IS WRONG DEMAND AND COTRACT LATTER (GENERAL WORKER) | ||||||||||||||||
| 35142 | ACTUAL BUILDER SDN BHD | CONSTRUCTION | KHOJI RECRUITMENT SERVICE | APPLICATION LETTER IS MISSING | ||||||||||||||||
| 34572 | NATIONGATE SOLUTION M SDN BHD | MANUFACTURING | MERIDIAN OVERSEAS | LABOUR ISSUES | ||||||||||||||||
| 34338 | MPA VENTURE MANUFACTURING SDN BHD | MANUFACTURING | NOOR OPPORTUNITIES OVERSEAS | KDN NO IS MISTAKE IN ENGLISH KDN. | ||||||||||||||||
| 33639 | HSS CLEANING | SERVICE | GREENLAND SERVICES | |||||||||||||||||
| 33245 | ELKOM SDN BHD | MANUFACTURING | SAMYOG OVERSEAS | JOB SECTOR IS WRONG IN CONTRACT LETTER | ||||||||||||||||
| 32875 | KC PRIMA SDN BHD | SERVICE | GOOD EARTH INTERNATIONAL | JOB POSITION IS MISTAKE IN DEMAND AND CONTRACT | ||||||||||||||||
| 30419 | CCL DESIGN SDN BHD | MANUFACTURING | LIBERTY H R CONSULTANT | ORIGINAL SIGNATURE OF DIRECTOR IS NEEDED | ||||||||||||||||
| 30121 | THYE SHEN HUNG SDN BHD | MANUFACTURING | MUSKAN OVERSEAS | SECTOR IS WRONG IN DEMAND LETTER | ||||||||||||||||
| 28739 | KESM INDUSTRIES | MANUFACTURING | PARDESHI OVERSEAS | MALE FEMALER ISSUE | ||||||||||||||||
| 27487 | NATION SECURITY SERVICES | SERVICE | INDIGO OVERSEAS PVT LTD | LABOUR ISSUE | ||||||||||||||||
| 27429 | BIDARA CURRY RESTAURANT | SERVICE | KANGAROO HUMAN RESOURCE | WRONG NAME AND LICENCE NO IN DEMAND AND POA | ||||||||||||||||
| 24502 | HIGH PERFORMANCE COATING | MANUFACTURING | S.R. GROUP | DIFFERENT POSITION IN KDN, DEMAND N CONTRACT | ||||||||||||||||
| 23351 | DK LEATHER SEATS SDN BHD | Manufacturing | WIDE SPACE INTERNATIONAL | Issues of Currently Working Workers | ||||||||||||||||
| 22803 | Seng Sun Sdn Bhd | Manufacturing | Gaurishankar Overseas. | Demand is over than KDN. | ||||||||||||||||
| 21748 | TO BINA SDN BHD | Construction | ALL SOLUTION EMPLOYMENT SERVICES | COMPANY CHOP AND SIGNATURE MISSING IN THE CONTRACT AND DMAND | ||||||||||||||||
This is to inform all the concerned that the Government of Malaysia has implemented a basic minimum salary of MYR1500 since 01 May 2022. In this regard, the Embassy shall attest only those demand documents which guarantee for the implementation of the minimum monthly basic wage of MYR1500. The Embassy informs the concerned employers, whose demand documents are in the process of attestation at the Embassy, to revise the designated pages of Demand Documents and Contract of Employment, and submit to the Embassy.
For More Information
Labour Section, Embassy of Nepal, Wisma Paradise, No. 63 Jalan Ampang, 50450, Kuala Lumpur
email: eonkualalumpur@mofa.gov.np or labor.eonkl@mofa.gov.np Phone: +60-3-2020 1901